Basics and Business Email Etiquette You Should Know When Using Email at Work
Manners Social courtesy , Etiquette Customs to facilitate relationships Japanese business etiquette is expressed in English as business etiquette.
If it is a general document for outside the company, it starts with a greeting such as "Dear Sir, I would like to congratulate you on your continued prosperity." There were quite a few people who wrote greetings, but since business etiquette is a custom, it changes with the times.
If you don't have business etiquette, it's enough to be a little embarrassed, but in the case of email, if you don't understand the specifications, your email address may be leaked, which may hinder your work.
Reply and thread
Email Reply Is used to send a message related to the content of the received email. Reply To use in the subject Regarding (About) is abbreviated Re: Is added, and you generally type your message on top of the original message.
Today's email apps and webmail summarize email exchanges (conversations) using replies. thread It has a function, and for one matter, each other Reply By using to make one thread, mail is not distributed and it is easier to access past mail.
Reply quoting the contents of the received mail ( Inline reply ) Is Excuse me for the other party For that reason, it is often regarded as NG in the business scene.
If the question is itemized, the inline reply is easy to see, so if the sender adds a word, "Please reply inline.", Inline will be easier to use when replying.
Differences between To / CC / BCC and proper use
Sending emails depends on the purpose That's it ( address )· Cc ( carbon copy )· Bcc Use (blind carbon copy) properly.
To – Destination
That's it The address entered in indicates that the content of the mail is addressed to the mail recipient, and the address of the person with whom the mail is directly exchanged is entered.
In the body of the email, include all the recipient names entered in To.
Cc – Share
Cc Used carbon paper Copy Means, in the body of the message copy Is used to share the interaction between the sender and the recipient with the parties concerned.
If the recipient sent by Cc is a business partner, include the name of the recipient entered in the body of the email.
Bcc – Broadcast
Bcc Means (blinded carbon copy), and since the mail recipient cannot confirm the mail address of the destination, it is used when you want to share without notifying the mail recipient such as mass transmission.
It depends on the content of the message, but if the recipient is a business partner, add a word that the email is sent all at once with Bcc.
In the email HTML と Plain text Besides, HTML can be simplified and text decoration is possible. Rich text Generally when composing an email HTML と Plain text Select from.
Gmail accepts messages up to 50 MB in size and sends messages up to 25 MB in size, and typical ISPs (Internet Service Providers) limit the size of emails you can send to 20 MB.
Virus infection from attachments in Microsoft Office Macro function Many of them use.
Microsoft Office has the macro feature disabled by default Content activation The macro will not be executed unless you click, but files with macros set as the minimum etiquette will not be sent.
Password protected ZIP file
For security (PPAP), where a password-protected ZIP file is sent and then a separate password is sent, the password-protected ZIP file does not have a password. 7-Zip You can browse the file with, etc.Password release app Therefore, although it takes time and effort, the security is only "better than doing nothing", and the security software checks are passed, so there is a high risk of virus infection due to spoofing.
End-to-End Encryptable Open Source Anonymous Email Proton Mail is a free and available anonymous email service provided by Swiss email / VPN provider Proton AG […].
Tutanota, a free email service that protects your email with end-to-end automatic encryption, is an open-source, secure, anonymous email service provided by Tutao GmbH in Germany.
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The basics you need to know when using email at work and business etiquette etiquette means social etiquette, and etiquette means customs that facilitate relationships, so Japanese business etiquette is called business etiquette in English. difference […]
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